Terms used in this guide

Words that appear on screen and are worth having a plain definition for.

Term	What it means here
Batch (lot)	A production run of an item, with its own expiry date. Stock is always tracked by batch.
Bin / position	One pallet position on the racking, identified by a code such as A-7-1.
Credit note (credit memo)	A document reducing what a customer owes, produced by approving a return.
Document	Any numbered record — an order, an invoice, a bill, a payment, a journal.
Fulfil	To send the goods on a sales order out of the warehouse.
First expiry, first out	The rule the system always follows when choosing which batch to pick: the one expiring soonest goes first.
Held stock	Stock that is here and owned but cannot be picked. A state on the stock, not a place.
Journal entry	A bookkeeping entry made directly, rather than by a document. Debits must equal credits.
Landed cost	Freight, duty or handling added to the cost of the goods it arrived with.
Ledger account	One line of the chart of accounts — bank, sales, stock, rent, and so on.
Pick wave	A batch of sales orders released together so one person can pick them in one walk round.
Pre-advice	What the supplier says is on the container, recorded before it arrives.
Receive	To book goods on a purchase order into stock.
Reconcile	To prove the bank statement and our own records agree.
Reorder point	The stock level at which more should be ordered, calculated from demand and lead time.
Running balance	A column showing what an account was worth after each posting in turn.
Void	To cancel a document. It stays visible, its entries are reversed, and a reason is required.
Worklist	A menu item that lists documents waiting for a particular action, rather than all documents of a type.